March “O” Scale Meet Chicago August Update:
We were successful in renegotiating our contract with the Westin-Lombard. We will now have until January 15th to meet our hotel room commitment. We also have a few extra days after the 15th to cancel the event, without penalty, if we do not have enough Meet and Table Registrations etc.. We have no cutoff date to cancel the event if Covid-19 is still a problem that makes it impossible to hold the event in our format.
Numbers as of July 28th:
82% prepaid Block 1 rooms reserved
30% tables sold
10% usual attendance registered
Where we need to be January 15th:
100% prepaid Block 1 rooms reserved
50% tables sold
33% usual attendance registered
If we meet or exceed the numbers above, we can hold the meet. Additionally, once we reach 100% of the Block 1 rooms, the hotel is willing to discuss a contract for 2022.
Thank You to those of you who have already registered and who have reserved/paid for your rooms! It’s because of you that the hotel was willing to bend a bit on the terms of the contract.
Now it’s up to the rest of the O Scale Community to decide if the March Meets continue or if they become another part of our history. It’s a possibility that Covid-19 might shut us down for 2021, however if we have enough support up to the cancellation date, we can pick up where we left off in 2022.
We will share our updated flyer asap. In the meantime, the current flyer can still be used for meet / table registrations and the hotel will still be accepting pre-paid hotel reservations until Block 1 is full. We can then begin filling the Block 2 rooms under the usual and customary terms.
Flyer: https://marchmeet.net/WP/PDF/2020ERegistration.pdf
Website: www.MarchMeet.net
