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Press Release:

Cut and Pasted from the NASG website.

Rusty

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O&S Scale Midwest Show Ending Its Run

The following press release was posted on November 29, 2021:

It is with great sadness that we make the announcement that we have made the decision to no longer sponsor/hold the Indianapolis O & S Scale Midwest Show. While we hate to see this show end, we also cannot put on a show that is not profitable. Even though the 2021 show was the best ever for us, it was a direct result of concessions made by the hotel to our contract when we were asked to change dates. The end result of those negotiations was a win-win for both the hotel and us. We were able to reduce our expenses and, as such, pass the savings on to the attendees/vendors in the form of lower registration fees and sleeping room rates.

Unfortunately, that is not the case for 2022. It comes down to the financial aspect of putting on a show of this caliber. The proposal from the hotel for 2022 has an increase in the price of the meeting space by 150% and the sleeping room rate by over 30%. This alone is unacceptable and does not even take into account the additional costs involved such as taxes, gratuities, table rental, office supplies, etc., nor the time spent by myself, Dan, and our registration help in preparing and putting on a show; we basically work for free.

Please do not ask us to see if we can find another place in which to hold the show. Been there, done that! Prior to booking the show in 2017, and again in 2018, we looked at numerous options and spent countless hours making phone calls and doing research. We looked at options not only in Indianapolis, but other venues in the Midwest as well The Wyndham Indianapolis Hotel provided us with the best layout and space for the O & S Scale Midwest Show, and we were able to grow the show over the four years that it was sponsored by The Model Railroad Resource (2017, 2018, 2019 and 2021). Other options researched included churches, colleges, fairgrounds, hotels, and event centers. Once all costs involved with possible facilities that met our needs were researched, we were unable to find a venue that could give us the space and dates needed at a reasonable cost.

We have worked through many obstacles with respect to this show, including hotel staff changes, logistics (18"-wide tables, hotel access, road construction), my breast cancer in 2018 and COVID forcing us to cancel the show in 2020. Through all of this, we were able to put on a great show, and wish we could deliver better news, but we cannot. As a result, we will celebrate our past successes and look forward to embracing the ever changing future of the hobby.

Regards,
Amy & Dan Dawdy

Original Post

Replies sorted oldest to newest

@R Nelson posted:

Sorry to hear this.   This was a popular show for many years, and the host hotels are getting in my opinion, out of line with their costs for shows.   I kind of get the feeling that some venues just do not want to be bothered by hosting some shows.   Too much effort on their part, despite the fees they charge.

Personally, I can't blame the hotels.  Currently we have a problem with inflation, the likes of which we haven't seen in 40 years.  I remember the last time this was the case, very well in fact, and I'm so sorry to see it back.

If the decision to shut down this very successful and long-running event is based purely on uncontrollable rising costs then it might be premature.  Costs on everything are going up, not just in our hobby, and not just for hotel space.

The pressure is relentless, but is not insurmountable. 

Mike

I attended this show and had a table.    I sold enough stuff to cover the cost of the table, but not the trip.   I went because I enjoy it, so that was like a vacation expense.    However, if I were a dealer and my livilihood depended on my business, and did likewise, I would be very disappointed.     I can understand if the sponsors are loosing dealers that buy 10-15 tables at a crack, they have to look to their business also.

Personally, I can't blame the hotels.  Currently we have a problem with inflation, the likes of which we haven't seen in 40 years.  I remember the last time this was the case, very well in fact, and I'm so sorry to see it back.

If the decision to shut down this very successful and long-running event is based purely on uncontrollable rising costs then it might be premature.  Costs on everything are going up, not just in our hobby, and not just for hotel space.

The pressure is relentless, but is not insurmountable.

Mike

150% increase in the meeting space and 30% increase in room rates isn't a good enough reason to cancel?

Rusty

@R Nelson posted:

Sorry to hear this.   This was a popular show for many years, and the host hotels are getting in my opinion, out of line with their costs for shows.   I kind of get the feeling that some venues just do not want to be bothered by hosting some shows.   Too much effort on their part, despite the fees they charge.

R.Nelson: agreed. Some businesses charge exorbitant rates because they don’t want to mess with that particular venue.
Steve

Mark....good reply!    Love it.    As far as alcohol sales go, you haven't been to the Chicago Show, and seen Harry Carey's at the host hotel on Saturday evening!?   I remember the late John Clemens at this show with a cooler of beer, and offering me one at 9:00 in the morning!   I do not drink, nor would I that early...LOL.  Nobody ever got schlockered, but John was "happy" by afternoon!   

Last edited by R Nelson
@Mannyrock posted:

Well Mellow Mike, . . . it's all yours now.  Have at it!  :-)

As for the evil hotel, . . . hotels are corporations, and exist for one reason and one reason only.  To make profits for their shareholders.  They have a legal duty to act in the best interests of their shareholders.  Sponsoring hobby shows at a low profit margin is not in compliance with this.

Well said.

BTW -- I guess that I could see it coming.  Everyone else in the lineup, besides me, all took a step backward and I didn't.

Mike

Last edited by Mellow Hudson Mike

No.

It's a reason to go somewhere else -- another hotel, another venue, another city, another time.  If you can't find something more reasonable this year wait until next year and try again.

Mike

From the O.P.:

"Please do not ask us to see if we can find another place in which to hold the show. Been there, done that! Prior to booking the show in 2017, and again in 2018, we looked at numerous options and spent countless hours making phone calls and doing research. We looked at options not only in Indianapolis, but other venues in the Midwest as well"

There's a lot that goes on in the background to set up and run a show.  Plus, under present conditions there's no guarantee of getting a better deal elsewhere, especially if you want a secure location for overnight.   There's probably cheaper locations in the seedier parts of town, though...

Rusty

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